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Data Entry
Retyping information is the definition of busywork. Your AI team moves data from where it arrives to where it belongs.
The problem
Order details from email into the system, contact info from business cards into the CRM, numbers from PDFs into a spreadsheet. It's hours of copy-paste each week, and typos creep in.
What the AI team actually does
- Agrees with you on the sources and the destination fields.
- Extracts the information from emails, forms, PDFs or photos.
- Enters it consistently and flags anything unclear for you.
- Keeps a log so every entry can be checked.
What stays with you
You decide which systems the team can write to. Sensitive data follows your business's own rules. G&K fully manages the whole setup on our own system and connects it only to the tools you pick, using each tool's own permissions. You never have to take it over or maintain it. If your work is licensed or regulated, the team never advises your clients and G&K claims no certifications. Sensitive data is handled under the rules your business already follows, and you keep compliance sign-off.
This can be part of any package, and packages are tailored to your needs. View the pricing guide and we'll fit it on your free call.
Examples by industry
- Bookkeepers: Receipts and bills are organized into the right categories for your review. It handles admin only and gives no tax advice.
- Auto repair shops: Customer and vehicle details are entered from intake forms.
- Wedding vendors: Event details from inquiry emails are entered into your booking system.
Data entry is a good fit for bookkeepers, auto repair shops, wedding vendors and most businesses that handle this work by hand today. See every industry we work with
Getting started with data entry
- On your free AI Team Blueprint call, we look at how data entry happens in your business today and where it gets stuck.
- Together we set the rules for data entry: what the team can do on its own, what needs your approval, and what always comes back to you.
- G&K builds it, connects the tools you choose and tests data entry with real examples from your business before anything reaches a customer.
- Once data entry is running, we watch the results, adjust wording and timing, and keep it working as part of your larger AI team.
Data entry: frequently asked questions
How accurate is it?
It's careful and flags anything uncertain rather than guessing. You can review entries.
Can it read handwriting?
Often, from clear photos. Unclear items are flagged.
Which systems?
The ones you use, with each tool's own permissions.
Can data entry be combined with other services?
Yes. Most AI teams pair data entry with related work like form processing and duplicate and data cleanup, and it all runs under one setup that G&K fully manages.
Related services
Form processing · Duplicate and data cleanup · Logging new leads and notes
Part of Documents & data: Paperwork drafted and data kept tidy. · Everything we do
See what an AI team could take off your plate.
Book a 30-minute AI Team Blueprint call. We'll show you our own team working live and map out which assistants fit your business.
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